Update: HuskyBuy Supplier Portal Transition

HuskyBuy Evolution

The HuskyBuy Evolution project will add new functionality to the purchasing and payment process and is expected to go-live on July 2, 2018.  As part of the project, we will be transitioning from PaymentWorks to HuskyBuy Supplier Portal. We have a temporary transitional procedure for supplier adds and edits. This temporary procedure will run from Friday, May 4th through Monday, July 2nd.

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New Fiscal Year 19 Purchase Orders

The HuskyBuy Evolution project will add new functionality to the purchasing and payment process and is expected to go-live on July 2, 2018. As a result, the HuskyBuy Support Team will convert all open KFS PO’s.  It is important to note, as with any conversion, purchase orders may come over with limited data.  Now would be a great time to close any of your open PO’s in KFS.

It would be preferable to hold your FY19 purchase requisition entry until July 2nd when our improved HuskyBuy site goes live.

If you determine it is critical for your business needs to create FY19 purchase requisitions in KFS, please follow these instructions.

Reminder: Proper Coding for EHS Restricted Purchases

on behalf of Environmental Health and Safety…

This is a reminder to all Fiscal Officers to use the appropriate Commodity and Object codes for all Restricted Equipment and Restricted Material purchases as follows:

EHS Restricted Equipment

Prior to purchasing a restricted item, complete the University’s Equipment Form. Commodity Code 940 must be utilized for all equipment noted below (exception: use 930 for Biological Safety Cabinets or other Clean Air Devices), along with one of the following Restricted Object Codes:   Continue reading

For PCard Cardholders with Cards Expiring on 10/31/16

pcard card example

Procurement Services has developed a refresher training guide and short quiz that must be completed by the cardholder and any secondary users prior to picking up your card. A passing grade of 85% is required to obtain your new PCard. The link for the training guide is provided below. At the end of the guide there is a link to the quiz with instructions. Procurement Card Training Guide

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Fraudulent Toner Activity Alert

Procurement Services has recently been made aware of fraudulent activity relating to the “alleged” purchase of toner, printing supplies and/or service.  It appears that someone has been calling departments on campus to discuss a “placed” order and seeking to verify address delivery information.   Please be advised that this is fraudulent and you should not provide such requested information.    Continue reading

UConn Bookstore Walk-up Purchases

In anticipation of the opening of the new UConn Bookstore, we are excited to inform you of the new method for University business related walk-up purchases.   Starting on June 10th, all purchases made at the UConn Bookstore, now managed by Barnes and Noble, must be done through the PCard rather than through the previous BO-46 process, which is no longer in effect.  Please refer to your PCard User Manual for allowable purchases. Continue reading