Procurement Services

Reminder: Proper Coding for EHS Restricted Purchases

on behalf of Environmental Health and Safety…

This is a reminder to all Fiscal Officers to use the appropriate Commodity and Object codes for all Restricted Equipment and Restricted Material purchases as follows:

EHS Restricted Equipment

Prior to purchasing a restricted item, complete the University’s Equipment Form. Commodity Code 940 must be utilized for all equipment noted below (exception: use 930 for Biological Safety Cabinets or other Clean Air Devices), along with one of the following Restricted Object Codes:   Continue reading

For PCard Cardholders with Cards Expiring on 10/31/16

pcard card example

Procurement Services has developed a refresher training guide and short quiz that must be completed by the cardholder and any secondary users prior to picking up your card. A passing grade of 85% is required to obtain your new PCard. The link for the training guide is provided below. At the end of the guide there is a link to the quiz with instructions. Procurement Card Training Guide

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Introducing SMBeConnect

SMBe Connect

UConn's SMBeConnect Tool

UConn Procurement Services has launched a new SMBeConnect tool on our Supplier Diversity (USDP) website. It is designed, primarily, to assist small/minority business enterprises (S/MBEs) seeking to conduct business here at the University, by connecting them directly with the buying team responsible for managing their particular commodity(ies).

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Fraudulent Toner Activity Alert

Procurement Services has recently been made aware of fraudulent activity relating to the “alleged” purchase of toner, printing supplies and/or service.  It appears that someone has been calling departments on campus to discuss a “placed” order and seeking to verify address delivery information.   Please be advised that this is fraudulent and you should not provide such requested information.    Continue reading

UConn Bookstore Walk-up Purchases

In anticipation of the opening of the new UConn Bookstore, we are excited to inform you of the new method for University business related walk-up purchases.   Starting on June 10th, all purchases made at the UConn Bookstore, now managed by Barnes and Noble, must be done through the PCard rather than through the previous BO-46 process, which is no longer in effect.  Please refer to your PCard User Manual for allowable purchases. Continue reading

New Apple Purchasing Opportunities

We are excited about the new relationship with Barnes and Noble and ability it provides for us to look at our business processes and procedures to improve services to faculty, staff, and students. One of the changes we are making is the relationship with Apple. Rather than purchasing through the UConn Bookstore, the university will purchase directly from Apple. This will simplify the ordering process for the university community.

Continue reading

Reminder: Proper Coding for EHS Restricted Purchases

on behalf of Environmental Health and Safety…

This is a reminder to all Fiscal Officers to use the appropriate Commodity and Object codes for all Restricted Equipment and Restricted Material purchases as follows:

 

EHS Restricted Equipment

Prior to purchasing a restricted item, complete the University’s Equipment Form. Commodity Code 940 must be utilized for all equipment noted below (exception: use 930 for Biological Safety Cabinets or other Clean Air Devices), along with one of the following Restricted Object Codes: 

 

  • 8226 Restricted Equipment >$5,000: Research equipment with a cost of $5,000 or more that is not federally funded. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. (Effective 7/1/12)

 

  • 8227 Restricted Equipment >$5K Federally Funded: Research equipment with a cost of $5,000 or more purchased with federal funds. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. The equipment ownership on the purchasing KFS account is “University Title.” (Effective 7/1/12)

 

  • 8228 Restricted Equipment >$5K Federally Owned: Research equipment with a cost of $5,000 or more purchased with federal funds. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. The equipment ownership on the purchasing KFS account is “Federal Title.” (Effective 7/1/12)

 

  • 8229 Restricted Equipment < $5K Other Owned: Research equipment with a cost of under $5,000 that will not be owned by UConn. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. (Effective 7/1/12)

NOTE: If an EHS restricted equipment item is purchased through project funds or acquired without utilizing Kuali (e.g. equipment purchased on a Pro-Card, equipment obtained through PI’s own funds, or donated equipment), Fiscal Officers must inform EHS directly of laser or other restricted item purchases so that EHS may follow-up with associated compliance in the laboratories.  If a Grant Fund Restricted or other Object Code is required, the EHS Restricted Commodity Code must still be used as this triggers the notification to EHS in Kuali.  Do not use generic Supply Commodity Codes for these EHS restricted items.

 

EHS Restricted Materials

Required Commodity Codes and Object Codes to be utilized for:

  • 900 Radioactive Materials with Object Code 6785 Radioactives for: Radioactive material (RAM), radionuclides, radioisotopes, RIA kits, sealed sources, source material. (Effective 7/1/2012). Pre-Authorization/Approval and Additional Training Required for Order Initiator.

 

  • 910 Restricted Biological Agents with Object Code 6790 Restricted Materials for: Biological Select agents/biological toxins. (Effective 7/1/2012)

 

  • 920 Restricted Chemicals with Object Code 6790 Restricted Materials for: Controlled substances, DEA list, chemotherapeutics. (Effective 7/1/2012)

 

 

 

 

Please direct any general questions to:

 

Environmental Health and Safety (EHS)

Office of the Vice President for Research

860-486-3613 or EHS@uconn.edu

 

or to the respective EHS Manager:

 

Biological Safety: David Cavallaro 860-486-3180 or david.cavallaro@uconn.edu

Radiation & Laser Safety: Amy Courchesne 860-486-5399 or amy.c@uconn.edu

Chemical Safety: Brent Lewchick 860-486-4927 or brent.lewchick@uconn.edu

 

Thank you for your cooperation.

 

Terri Dominguez, MSPH, CSP

Interim Director

Office of the Vice President for Research

Division of Environmental Health and Safety

3102 Horsebarn Hill Road, Unit 4097

Storrs, CT 06269-4097

(860) 486-0981

(860) 486-1106 FAX