Reminder: Proper Coding for EHS Restricted Purchases

on behalf of Environmental Health and Safety…

This is a reminder to all Fiscal Officers to use the appropriate Commodity and Object codes for all Restricted Equipment and Restricted Material purchases as follows:

EHS Restricted Equipment

Prior to purchasing a restricted item, complete the University’s Equipment Form. Commodity Code 940 must be utilized for all equipment noted below (exception: use 930 for Biological Safety Cabinets or other Clean Air Devices), along with one of the following Restricted Object Codes:  

  • 8226 Restricted Equipment >$5,000: Research equipment with a cost of $5,000 or more that is not federally funded. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. (Effective 7/1/12)
  • 8227 Restricted Equipment >$5K Federally Funded: Research equipment with a cost of $5,000 or more purchased with federal funds. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. The equipment ownership on the purchasing KFS account is “University Title.” (Effective 7/1/12)
  • 8228 Restricted Equipment >$5K Federally Owned: Research equipment with a cost of $5,000 or more purchased with federal funds. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. The equipment ownership on the purchasing KFS account is “Federal Title.” (Effective 7/1/12)
  • 8229 Restricted Equipment < $5K Other Owned: Research equipment with a cost of under $5,000 that will not be owned by UConn. Includes Biological Safety Cabinets, Radiation Producing Equipment, Equipment containing Sealed Radioactive Sources, Lasers, X-Ray producing equipment, Particle Accelerators, Nuclear gauges, non-ventilated fume hoods and Nanoparticle producing equipment. (Effective 7/1/12)

NOTE: If an EHS restricted equipment item is purchased through project funds or acquired without utilizing Kuali (e.g. equipment purchased on a Pro-Card, equipment obtained through PI’s own funds, or donated equipment), Fiscal Officers must inform EHS directly of laser or other restricted item purchases so that EHS may follow-up with associated compliance in the laboratories.  If a Grant Fund Restricted or other Object Code is required, the EHS Restricted Commodity Code must still be used as this triggers the notification to EHS in Kuali.  Do not use generic Supply Commodity Codes for these EHS restricted items.

EHS Restricted Materials

Required Commodity Codes and Object Codes to be utilized for:

  • 900 Radioactive Materials with Object Code 6785 Radioactives for: Radioactive material (RAM), radionuclides, radioisotopes, RIA kits, sealed sources, source material. (Effective 7/1/2012). Pre-Authorization/Approval and Additional Training Required for Order Initiator.
  • 910 Restricted Biological Agents with Object Code 6790 Restricted Materials for: Biological Select agents/biological toxins. (Effective 7/1/2012)
  • 920 Restricted Chemicals with Object Code 6790 Restricted Materials for: Controlled substances, DEA list, chemotherapeutics. (Effective 7/1/2012)

 

Please direct any general questions to:

Environmental Health and Safety (EHS)
Office of the Vice President for Research
860-486-3613 or EHS@uconn.edu

or to the respective EHS Manager:

Biological Safety: David Cavallaro 860-486-3180 or david.cavallaro@uconn.edu
Radiation & Laser Safety: Amy Courchesne 860-486-5399 or amy.c@uconn.edu
Chemical Safety: Brent Lewchick 860-486-4927 or brent.lewchick@uconn.edu

Thank you for your cooperation.

Terri Dominguez, MSPH, CSP

Director
Office of the Vice President for Research
Division of Environmental Health and Safety
3102 Horsebarn Hill Road, Unit 4097
Storrs, CT 06269-4097
(860) 486-0981
(860) 486-1106 FAX